Exhibition & Art Market Management
Developed Through Long-Term Public Art Delivery

For more than 15 years, InfoTec Communications has supported the production of exhibition catalogues and management systems for the Brighton Jetty Sculptures, South Australia’s largest-outdoor sculpture exhibition.

Over time, catalogue production requirements expanded to include artist management, public access, sales handling, installation tracking, and post-exhibition administration. In response, a consolidated exhibition and art market management platform was developed to support these operational needs within a single, structured system.

The platform described below reflects functionality refined through repeated use in real-world exhibition environments.

Platform Overview

The exhibition management console provides a centralised framework for managing artworks, artists, catalogues, public engagement, sales activity, and logistical processes associated with art exhibitions and art markets.

It is designed to support exhibitions operating across multiple locations, involving multiple stakeholders, and requiring accurate, shared information throughout the lifecycle of an event.

Core Capabilities

Artist & Artwork Records

• Centralised artist and artwork information
• Support for single works and grouped entries, with individual items tracked separately
• Artwork descriptions, materials, dimensions, weights, and images maintained in one location
• Consistent numbering and naming across all catalogues and portals

Outcome:

Reduced duplication of data and improved consistency across all exhibition outputs.

Catalogue Production (Print and Digital)

• Print-ready catalogues generated directly from exhibition data
• Public online catalogues reflecting the same information
• Sales catalogues and internal tracking catalogues produced from the same dataset
• QR codes linking physical artworks to online catalogue pages

Outcome:

Single-source catalogue production with reduced formatting effort and fewer errors.

Public Sales Portal

• Optional public-facing sales functionality for artworks
• Individual handling of grouped works, allowing one record per item and purchaser
• Clear separation between public sales views and internal records
• Buyer details and transaction notes recorded against individual artworks

Outcome:

Streamlined public purchasing with clear internal records and reduced manual follow-up.

Sales, Deposits & Commission Tracking

• Recording of deposits, full payments, and commissions
• Buyer contact details linked to individual artworks or group items
• Support for commissioned works alongside direct sales
• Internal notes retained separately from public views

Outcome:

Clear, auditable sales records supporting administrative and reporting requirements.

Installation, Tracking & Collection (Live, On-Site)

• Installation and tracking records completed live on tablets or mobile devices
• Multiple authorised users able to access and update records simultaneously
• Installation checklists, engineering sign-offs, disclaimers, and logistics notes
• Artwork collection records including names, signatures, and dates

Outcome:
Reduced reliance on paper processes and improved coordination during installation and pack-down.

Role-Based User Access

Secure login system with defined access levels, including:

• Administration
• Management
• Editors
• Judges
• Sales teams
• Users access only the information relevant to their role
• Sensitive sales and buyer information protected from general access

Outcome:
Improved data governance, accountability, and confidence for staff and volunteers.

Designed for Operational Use

• Interfaces designed for use on mobile devices and tablets
• Layouts optimised for on-site conditions
• Supports concurrent use by staff, volunteers, and contractors

Outcome:
Practical usability during live events without additional training overhead.

Applicability

The platform is suitable for:

• Outdoor sculpture exhibitions
• Gallery-based exhibitions
• Council-run public art events
• Multi-artist art markets
• Touring or temporary exhibitions
• Events requiring structured catalogue production, sales handling, and installation tracking
  
  In Summary
  A consolidated exhibition management platform developed through long-term delivery of public art events, supporting catalogue production, public engagement, sales administration, and on-site operations within a single system.
  
  Closing Note
  For organisations responsible for planning and delivering art exhibitions or public art events, these systems demonstrate how structured digital processes can support consistency, coordination, and operational efficiency across complex exhibition environments.